Our introduction meeting is an opportunity for us to get to know each other and see if we’re the right fit for your bookkeeping needs. It’s a relaxed and conversational session where we focus on understanding your business, your goals, and how we can best support you.

Here’s what we’ll cover:

1. Getting to Know You

   • We’ll start by learning about you and your business. What do you do, who do you serve, and what are your biggest wins and challenges?

   • We’ll also chat about how you currently feel about managing your books and finances—what’s working, what’s not, and what you wish you had more help with.

2. Sharing Our Approach

   • You’ll hear about GSD Bookkeeping, our process, and how we work with small businesses like yours.

   • This is your chance to ask any questions about our services, approach, or philosophy to make sure it feels like a good match.

3. Reviewing Your Current System

   • We’ll take a closer look at how you’re currently managing your bookkeeping. Are you using software or spreadsheets? Are there any areas you’re struggling with or want to improve?

   • If your books need cleanup or restructuring, we’ll explore what that process might involve.

4. Identifying Your Needs

   • We’ll go through a checklist to uncover your specific bookkeeping and financial management needs. This might include ongoing bookkeeping, tax prep, payroll, invoicing, or cash flow tracking.

   • You’ll share what level of support you’re looking for and any accommodations or preferences you have for how we work together.

This meeting is all about building a foundation of trust and understanding. Whether you’re starting fresh or need help untangling a financial mess, we’re here to support you every step of the way.

After our introductory meeting, we’ll take everything we’ve learned about your business, needs, and goals to create a personalized bookkeeping proposal. This step is all about ensuring clarity and alignment before we move forward together.

Here’s what the proposal process looks like:

1. Crafting Your Custom Proposal

   • We’ll design a detailed proposal tailored specifically to your business. 

   • You’ll also find a clear price, so you know exactly what to expect.

2. Delivering the Proposal

   • We’ll send the proposal to you within a few days of our initial meeting. This gives you time to review it at your own pace.

   • Along with the proposal, we’ll include a summary of key points from our discussion to ensure everything aligns with your needs and priorities.

3. Review and Questions

   • We’ll schedule a follow-up call or meeting to go over the proposal together. During this conversation, we’ll:

     • Walk you through the proposal step by step.

     • Address any questions or concerns you have.

     • Adjust the proposal if necessary to better fit your preferences or budget.

4. Approval and Next Steps

   • Once you’re comfortable with the plan, you’ll approve the proposal and we’ll finalize the agreement.

This process ensures you have all the information you need to make a confident decision, and we have a clear roadmap to begin supporting your business effectively. We’re committed to setting you up for success right from the start!

Once you approve your personalized proposal, we’ll move forward with the agreement and onboarding process. This step is designed to ensure everything is clear and seamless as we begin working together. Here’s how it works:

1. Signing the Agreement

   • After you approve the proposal, we’ll send over the service agreement for your review and signature. This agreement outlines the terms of our partnership, ensuring we’re aligned on expectations and commitments.

2. Initial Invoice

   • Along with the agreement, you’ll receive your first invoice. Once the invoice is paid, we’ll move to the next step of the onboarding process.

3. Scheduling Your Onboarding Call

   • As soon as your invoice is processed, we’ll send you a link to schedule your onboarding call. This call is your official kick-off session, where we’ll get everything set up for success.

4. Preparing for Onboarding

   • During the onboarding call, we’ll:

     • Review your current financial systems in detail.

     • Gather any access credentials, documents, or data needed to start managing your books.

     • Walk you through the tools and processes we’ll be using together.

     • Answer any questions you have about what’s next.

This structured process ensures a smooth and efficient transition, so we can dive into supporting your business as quickly as possible. From start to finish, we aim to make every step clear, stress-free, and customized to your needs.

Depending in the bookkeeping package chosen, ongoing services include:

1. Day-to-Day Bookkeeping such as recording and categorizing transactions, reconciling accounts, and managing accounts payable and receivable.

2. Financial Reporting including monthly or quarterly financial statements (profit and loss, balance sheet, cash flow). Customized reports to give you insights specific to your business needs.

3. Tax Compliance Assistance including unlimited communication with your income tax preparer (we can refer you to one), tracking and filing sales taxes as required, and preparing 1099 forms for contractors.

4. Cash Flow and Expense Management - We can monitor cash flow and assist you in creating projections to plan ahead. We’ll set you up with systems to organize receipts and will analyze spending patterns to identify opportunities for savings.

5. Regular Check-Ins and Consultations to review your financials and discuss your goals are a MUST to keep informed and updated.

6. Customized Support - Providing tailored solutions to fit your specific needs, including specialized tools or accommodations for neurodivergent entrepreneurs.

Whether you need help staying on top of daily tasks, preparing for tax season, or planning for growth, we’ll work with you to build a system that supports your success. Let us take the stress out of managing your finances so you can focus on running your business.